Show the actual item
Upload clear front, back, corner, edge, and close-up images, then add required checklist items for the specific flaws you want the buyer to review.
Trading cards & collectibles
Get buyer acknowledgment of card condition before you ship.
For high-value raw cards and collectibles, Proof Approve gives buyers a focused place to review detailed photos, acknowledge disclosed flaws, and provide a typed full-name acknowledgment before shipment.
Condition disclosure
“See photos” is not always a clear record of what the buyer noticed.
A high-value card can have a tiny corner nick, edge whitening, a surface scratch, a print line, or another flaw that matters to the buyer. Photos help, but they do not always show which specific condition details the buyer actually reviewed.
Proof Approve can turn that review into a repeatable condition acknowledgment workflow. Keep the item photos, disclosed flaws, buyer confirmations, typed full-name acknowledgment, and timestamps together in one history.
Item-specific review
Describe the exact flaws that matter on each card.
Create a checklist for the individual item instead of relying on a broad condition label alone.
- Front and back photos reviewed
- Corner and edge wear disclosed
- Surface marks or scratches disclosed
- Print defects or other visible issues disclosed
- Buyer acknowledges the condition shown and described
Example condition checklist
Upper-right front corner has visible whitening
Light surface scratch is visible on the back
Small edge nick is visible on the left side
I reviewed all supplied front and back photos
I acknowledge the disclosed condition of this item
Condition acknowledged by Alex Morgan • 3:18 PM
A simple pre-shipment workflow
Show the item, disclose the flaws, collect the acknowledgment.
The buyer does not need a Proof Approve account.
Send a private review link
The buyer opens the condition review from a phone, tablet, or computer without creating another account and confirms each required disclosure.
Record the acknowledgment
The buyer types their full name and submits the response. The acknowledged details and timestamps remain with the review history.
Useful beyond trading cards
Use the same condition acknowledgment process for other high-value collectibles.
Any collectible where condition can materially affect value can benefit from a specific, documented review before shipment.
1Trading cards2Sports cards3Comics & coins4Vintage collectibles
Show the buyer exactly what you see, call out the condition details that matter, and keep their acknowledgment with the item history.
Who can use it?
Condition acknowledgment for more than cards.
Trading cards
Document disclosed wear on raw Magic, Pokémon, Yu-Gi-Oh!, and other collectible cards.
Sports cards
Call out corners, edges, surfaces, centering concerns, and other visible condition details.
Comics
Highlight spine ticks, creases, tears, writing, discoloration, and other disclosed flaws.
Coins
Pair detailed photos with specific notes about visible marks, wear, or other disclosed condition issues.
Vintage games
Confirm box, manual, disc, cartridge, label, case, and cosmetic condition before shipment.
Toys & memorabilia
Document packaging wear, missing pieces, paint flaws, signatures, or other item-specific details.
Clear expectations
A condition acknowledgment is a record, not a grading service.
Proof Approve does not grade, authenticate, appraise, or certify collectibles. It also does not guarantee the outcome of a return, marketplace claim, payment dispute, or other disagreement.
Its role is simpler: give the seller a structured way to present the actual item and disclosed condition details, then keep the buyer's response with a timestamped review history.
Common questions
Using Proof Approve for collectible condition reviews
The existing Proof Approve workflow can be used without requiring the buyer to create an account.
Yes. Add item-specific checklist entries for the exact flaws you want the buyer to acknowledge. Reusable presets can also provide a starting point for common condition checks.
No. The buyer receives a private review link and responds from that page.
No. Proof Approve records the seller's disclosed condition details and the buyer's acknowledgment. It does not assign or certify a grade.
Try it on your next high-value sale
Give the buyer a clear condition review before the package leaves your shop.
Start with up to five sends each month for free. Buyers do not need an account.