Create and upload
Add the client, project title, proof files, and any details they should confirm.
- PDF, PNG, and JPG support
- Private internal notes
- Client-facing instructions
Proof approval built for custom work
Proof Approval Software for Custom Shops
Turn “looks good” into a clear, signed approval. Upload artwork, send a private proof link, collect revision requests or signed approval, and keep the entire proofing history in one place.
Proof Approve is online proof approval software built for businesses that create custom products. Instead of approving artwork through scattered email threads, customers receive a private proofing link where they can review the design, request changes, or provide signed approval before production begins.
✓ 5 free sends every month✓ No client login✓ Cancel anytime
AC
Acme Custom Printshas sent you a proof to review
Private link
SUMMER FESTFront print • 11 in. wide
Shop notes
Please confirm spelling, placement, and ink colors before production.
Your full name
Jordan Taylor
Notes
Everything looks correct.
Request changesApprove proof
👁
Proof openedYour client is reviewing it now.
✓
Proof approvedSigned by Jordan Taylor.
Designed for businesses that personalize, print, engrave, stitch, build, and create
Screen printingEmbroiderySigns & decalsLaser engravingGraphic designPersonalized gifts
Online proofing approvals
Keep proofing approvals out of scattered email threads.
Proof Approve gives custom-product businesses one place to send artwork, collect revision requests, capture a typed full-name approval, and keep the complete proof history attached to the order.
It is designed for shops that need a clear customer decision before printing, stitching, engraving, fabricating, or producing something custom.
Learn how online proof approval software works →
A better approval workflow
From finished design to signed decision in three steps
No client portal to learn. No scattered email thread to interpret. No question about what was approved.
Send a private link
Your client receives a focused review page branded with your shop information.
- No client account required
- Open notification
- Resend or revoke anytime
Receive the decision
Approval or denial is recorded with a required full-name signature and timestamp.
- Denial notes are required
- Complete audit timeline
- Email decision alert
DashboardGood morning, Acme Prints
+ New proof
Pending8
Approved24
Needs changes3
ProjectClientStatus
Summer Fest ShirtsJordan T.Approved
Storefront DecalMaria C.Viewed
Anniversary PlaqueBen R.Changes
Everything in one place
Explore every feature →
Know exactly where every proof stands.
Your dashboard keeps pending reviews, signed decisions, files, client notes, and activity history together so your team can move work forward with confidence.
✓
Clear status at a glance
See drafts, sent proofs, opened links, approvals, and denials.
✓
Fewer production mistakes
Give clients a specific place to verify spelling, sizing, colors, and layout.
✓
A record you can find later
Keep proof files, decisions, signatures, and dates attached to the project.
Made for small businesses
Professional enough for your clients. Simple enough for your busiest day.
Spend less time chasing replies
Open notifications tell you the proof was seen, while one-click reminders make follow-up easier.
Protect both sides of the order
Clients know exactly what they accepted, and your shop has a documented decision before work begins.
Give every order a polished experience
Replace improvised attachments and vague messages with a consistent, mobile-friendly review process.
Easy from any device
Clients can inspect, comment, sign, approve, or request changes from a phone, tablet, or computer.
A typical order
“Can you move the logo a little higher?”
A client denies the first proof and must explain the requested change. You upload the revision, resend the proof, and receive a signed approval. The entire history remains with the order.
1First proof sent2Changes requested3Revision approved4Production begins
Proof Approve turns client feedback into a repeatable process instead of another message your shop has to interpret.
Straightforward pricing
Start free. Upgrade when proofing becomes part of every day.
Every plan includes private links, signed decisions, required denial notes, and email notifications.
5 sends every month
Start free50 sends every month
Choose Starter200 sends and 3 seats
Choose Studio
Common questions
Easy for your shop and your clients
Proof Approve is intentionally focused on one job: getting a clear decision on custom work.
View all questionsNo. The private link opens a focused review page where the client can approve or deny and type their signature.
A send is counted when you email a new proof request to a client. Viewing, responding, and revisiting the proof do not create extra sends.
Yes. You can revoke an active link from the proof record whenever the order changes or access should end.