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Add the project, customer, proof files, instructions, and any approval checklist items the customer should confirm.
Online proof approval software
Online proof approval software for custom product businesses.
Send customers a private proof link, collect clear revision requests or a typed signed approval, and keep the entire proofing history together before production begins.
What it is
What is proof approval software?
Proof approval software gives a business a dedicated place to present artwork or a design to a customer, collect requested changes, and record the final decision. Instead of searching through email attachments, text messages, or social messages, the proof and the customer response stay connected to the same project.
Proof Approve is built specifically for custom-product workflows where a customer should confirm details before printing, stitching, engraving, fabrication, or other production work begins.
Why shops change the process
Proofing approvals are harder to manage when they live in email.
Ordinary email is useful for communication, but it can make a final production decision difficult to separate from general conversation.
Email or text approvalProof Approve
“Looks good” mixed into a message threadDedicated approve or request-changes decision
Revision notes spread across repliesWritten revision request stored with the proof
Unclear which version received approvalProof versions and responses kept in history
Manual follow-up when a customer goes quietReminder tools available by plan
Approval details must be reconstructed laterSignature, checklist confirmations, and timestamps stay attached to the proof
How online proof approval works
From artwork to customer sign-off in three steps
A focused workflow helps both the shop and the customer know exactly what happens next.
Send a private review link
The customer opens a focused review page without creating an account. They can inspect the proof, approve it, or explain the changes they need.
Record the decision
Proof Approve stores the response, typed full-name signature, checklist confirmations, revision notes, and timestamps with the proof history.
Designed for custom production
Make the customer confirm the details that matter before production.
Different products have different risks. A reusable approval checklist can prompt customers to confirm spelling, artwork, placement, colors, sizes, quantities, dates, dimensions, or other order-specific details before they approve.
1Review artwork2Confirm details3Sign approval4Begin production
A clear approval process helps turn customer feedback into a repeatable production handoff.
Who uses proof approval software?
Built for businesses that make something custom after the customer says yes.
Screen printers
Confirm artwork, spelling, print placement, ink colors, garments, and other production details.
Screen printing proof approval →Embroiderers
Review logos, thread colors, personalization, garment details, placement, and stitch dimensions.
Embroidery proof approval →Sign shops
Confirm dimensions, copy, phone numbers, URLs, colors, materials, and final layout before fabrication.
Sign shop proof approval →Engravers and laser shops
Protect permanent personalization by confirming names, dates, wording, fonts, and placement first.
Engraving proof approval →Commercial printers
Keep customer sign-off on final copy, layout, colors, and press-ready artwork with the project.
Print proof approval →Personalized product sellers
Collect a final decision on custom gifts, keepsakes, plaques, décor, labels, and other made-to-order products.
Personalized product approvals →A focused alternative
Proof approval without a complicated client portal.
Your customer does not need a Proof Approve account. They receive a private link, review the proof, and respond from a phone, tablet, or computer. Your business keeps the organized history.
Start with five proof sends each month on the Free plan, then move to a paid plan when your proof volume grows.
Common questions
Online proof approval basics
Proof Approve is intentionally focused on the customer review and approval step.
Read all frequently asked questions →No. The customer uses the private link sent for that proof.
Yes. A customer can request changes and provide written notes, and the shop can send a revised proof while keeping the response history.
Yes. Proof Approve supports client approval checklists so the customer can confirm the details that matter for the order before approving.
Start with no risk
Move your next proof approval out of the email thread.
Send up to five proofs each month for free. Your clients do not need an account.