Separate note types
Keep internal production notes private while sharing clear instructions with the client.
Product features
Proof approval software features built for custom-product workflows.
Send professional proofs, collect clear revision requests or signed approvals, and keep the final decision documented without forcing clients into a complicated portal.
01Professional delivery
Send each client a private, focused review experience.
Proof files and instructions are displayed on a clean page that works across phones, tablets, and computers. Clients do not create an account or learn a complicated portal.
- Long, unguessable proof links
- Shop name shown to the client
- PDF and image proof support
- Links can be resent or revoked
From: Acme Custom Prints
Your proof is ready to review
Please confirm the artwork, placement, spelling, and colors.
🔒 Private review link
02Unambiguous decisions
Capture approval or denial with a required signature.
The client selects one clear outcome. A full-name signature is always required, and a denial cannot be submitted without notes explaining the requested changes.
- Required typed full-name signature
- Custom required client checklists
- Required notes for denied proofs
- Decision date and time
- Confirmation shown immediately
Your response
Taylor Morgan
Please increase the phone number size.
Request changesApprove proof
03Visibility and records
See what happened and when it happened.
Every proof includes an activity timeline so you can see when it was sent, opened, resent, approved, denied, or revoked.
- Email notification on first open
- Email notification on decision
- Timestamped activity history
- IP address and browser information
✓Proof sentMay 14 at 9:18 AM
✓Client opened linkMay 14 at 10:02 AM
✓Proof approvedMay 14 at 10:07 AM
Included throughout the product
Small details that make proofing easier
Proof history
Return to previous proof records instead of hunting through old inbox conversations.
Monthly usage
See how many proof sends your plan includes and how many remain this month.
Clear statuses
Quickly identify drafts, sent proofs, approvals, denials, and revoked links.
Simple resend
Send the active review link again when a client needs a reminder.
Account settings
Maintain your business information so client-facing proof pages stay consistent.
Proof watermarking
Paid plans can add client-personalized watermarks to image and PDF previews to discourage unauthorized use.
Advanced branding
Shop plans can use a logo, brand colors, custom email footer, and white-label client pages.
Automatic reminders
Studio and Shop plans can automatically follow up with clients who have not responded.
Why it matters
Replace an informal process with a dependable one.
Without Proof ApproveWith Proof Approve
“Looks good” buried in a text threadSigned approve or deny decision
Unclear revision requestsRequired notes for every denial
Wondering whether the email was seenFirst-open notification
Searching for old attachmentsFiles and history kept with the proof
Learn the workflow
What does online proof approval software replace?
Proof Approve replaces scattered proof attachments, vague approval replies, and hard-to-find revision messages with a dedicated review and sign-off process.
See how proof approval software works →